Transactional Data Reporting Program
(If you prefer to receive info by podcast, there is an episode on this topic found here.)
The TDR program is available for a handful of SINs, which can be seen here, under the second tab, column R. If you have just one of these SINs that are marked eligible for TDR inclusion, you have the option to opt in for your entire contract. This program means your contract will switch over to monthly sales reporting, wherein you will report sales under each SIN and provide 11 unique data points for each sale. This will include items such as manufacturer name, unit of measurement, etc. It is essentially a more specific sales reporting than you have executed in the past. The vendor can choose whether to continue remitting the IFF quarterly, or to pay it monthly alongside the sales reporting.
A critical implication of the TDR program: the contract is no longer tied to the Price Reduction Clause. (More on that Clause here.) This can be huge for a company that is struggling to maintain the GSA discount that was established at the time of contract award. You will no longer have to disclose to GSA your commercial rates (technically- a Contracting Officer may still ask for them to execute certain modifications) or your Most Favored Customer discounts.
This program does not make sense for every single contract holder. If you sell thousands of products a month, consider inputting 11 data points for every single sale and the time and effort that may take against the effort of maintaining those GSA discounts. However, if you sell services and land a task order once every 5 years this may be a perfect for you. It all depends on your specific situation!
It should be noted that once you opt into TDR, GSA can still audit you for the time period prior to opting in, and request to see evidence that your GSA discounts were maintained throughout that time period. If you need assistance deciding whether TDR is right for you, or if you’d like direct support from a GSA consultant to help with a specific project, reach out to us at info@elevategsa.com.